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The Expedia Services division is looking for an experienced Executive Assistant to join our team. The ideal candidate is someone who has a passion for making leaders and organizations better, through relationships, collaboration and keeping things running with great process. This position requires someone who is organized; has excellent communication skills; shows initiative, and drive; and the ability to set priorities and handle multiple tasks simultaneously with little direction.
To be successful, the candidate will have the ability to anticipate and remove administrative roadblocks; make timely decisions; have strong planning and organizational skills; experience with supporting multiple VPs locally and remote and supporting teams with domestic and international employees. The candidate should be able to build effective working relationships across boundaries and accommodate work styles and perspectives of diverse individuals around the world.
What you’ll do:
Manage and maintain multiple Vice Presidents’ complex calendars on a daily, monthly, quarterly, annual basis to ensure accurate scheduling and organization
Make decisions on behalf of the Vice Presidents’ to ensure meeting requests meet with time management priorities and performance objectives
Coordinate heavy domestic and international travel including scheduling and end-to-end logistics and timely expense report processing
Coordinate Vice Presidents' staff meetings, events and off sites, including agenda management, meeting logistics, and material preparation
Arrange team morale events and/or broader division-wide event
Develop and lead administrative processes for a globally distributed team including but not limited to, space coordination, procurement, alias management, new/internal new hire onboarding, and event management
Exercise sound judgment, tact, diplomacy, integrity and professionalism in all transactions to include communicating and working with highly confidential and sensitive information
Build and maintain good business relationships with executive level and counterpart administrative staff both internally as well as across the organizations we work closely with
Who you are:
3 to 5 years of experience of relevant work in a fast-paced environment
Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, and Visio
Experience with expense reporting and travel management tools (Concur & Egencia preferred)
Sound judgement and decision making
Ability to multi-task and take requests from multiple individuals
Work in assignments that are moderately complex in nature where judgement is required to resolving problems and making routine recommendations
Effective communicator, written and verbal
At Expedia Group, we believe in bringing people together and creating an inclusive workplace where everyone belongs and can do their best work. We care about our employees’ safety and well-being, so we’re requiring new hires in the U.S. to be fully vaccinated against COVID-19 and attest to their vaccination status before their start date as a condition of employment. Expedia Group will consider requests for a reasonable accommodation as required under applicable law.
About Expedia Group
Expedia Group (NASDAQ: EXPE) powers travel for everyone, everywhere through our global platform. Driven by the core belief that travel is a force for good, we help people experience the world in new ways and build lasting connections. We provide industry-leading technology solutions to fuel partner growth and success, while facilitating memorable experiences for travelers. Expedia Group's family of brands includes: Brand Expedia®, Hotels.com®, Expedia® Partner Solutions, Vrbo®, trivago®, Orbitz®, Travelocity®, Hotwire®, Wotif®, ebookers®, CheapTickets®, Expedia Group™ Media Solutions, Expedia Local Expert®, CarRentals.com™, and Expedia Cruises™.
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Employment opportunities and job offers at Expedia Group will always come from Expedia Group’s Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you’re confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals to whom we have not made prior contact. Our email domain is @expediagroup.com. The official website to find and apply for job openings at Expedia Group is lifeatexpediagroup.com/jobs.Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.
United States - California - San Francisco
ID # R-72687-1
At Expedia Group, we're committed to providing an inclusive and accessible recruiting experience for candidates with disabilities. If you require an accommodation or adjustment for any part of the application or hiring process, please let us know by completing our Accommodation Request form.