Events Specialist

Expedia Group brands power global travel for everyone, everywhere. We design cutting-edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success.

Why Join Us?

To shape the future of travel, people must come first. Guided by our Values and Leadership Agreements, we foster an open culture where everyone belongs, differences are celebrated and know that when one of us wins, we all win.

We provide a full benefits package, including exciting travel perks, generous time-off, parental leave, a flexible work model (with some pretty cool offices), and career development resources, all to fuel our employees' passion for travel and ensure a rewarding career journey. We’re building a more open world. Join us.

Are you a self-starter with a proven track record of event project management? Do you thrive in a fast-paced environment? Does the travel industry excite you? If so, you might be who we are looking for!

Expedia Cruises is on the hunt for a passionate, results driven, Events Specialist to join our team! This individual will take ownership of the event process right from inception through to on-site execution and be responsible for all related communications to the field: 250 Franchise locations and over 7,500 Vacation Consultants.

Major events include:

• 2 Conferences for Franchisees (250+ locations)

• 2 Reward Trips for our Top Producing Franchisees (up to 100 locations)

• Several Training Events for our Vacation Consultants

• Presence at industry events like CLIA’s Cruise360

• Assistance with virtual events/webinars as needed
  

*Some travel will be required

What You’ll Do

Event Project Management

• Create and adhere to a strict project plan with deliverables and deadlines

• Responsible for all communications leading up to, during and after the event

• Conduct regular meetings with internal team members and external partners / hosts to ensure the event components are on schedule and to discuss any updates / issues as they arise

• Manage event registration

  • Includes subsequent scheduling of individual workshops & meetings as well as corresponding materials / name tags etc

• Manage the event budget as well as forecast and reconcile expenses directly with our accounting department

  • Includes making large deposits to secure space and managing company Credit Card purchases

• Liaise with Cruise Lines/Hotels to secure space and determine event needs (i.e. transportation, room rates, F&B, AV etc.)

• Create and manage event schedule including but not limited to:

  • Presentations, Workshops, Dining, Cocktail Parties and Group Activities

• Source wearables and other memorabilia for registration kits etc.

• Responsible for internal corporate Roles & Responsibilities document to ensure individuals/teams are clear on requirements for each event.

• Responsible for “run of show” schedule for theatre presentations and working closely with AV/production team

  • Includes minute by minute breakdown of each day’s events, complete with speaker notes and set up instructions

• Responsible for Corporate Team “Know Before You Go” meeting as well as all other internal communications surrounding the event including regular updates via internal Slack channel

• Responsible for post-event debrief which includes an attendee satisfaction survey

  • The ability to take all feedback as constructive and apply in the future as applicable will go a long way to improving our events long term

• Responsible for collecting event photos for social media, PR etc.

Who You Are

You’ll fit this role if you have:

• A natural knack for rallying others around common goals and exceeding expectations

• Excellent organizational and time-management skills

• Excellent written and oral communication skills

• The ability to work under pressure, meet deadlines and handle multiple projects simultaneously

• Quick thinking and problem-solving skills

• The ability to travel when needed (primarily Canada and the United States)

• The ability to be productive within a hybrid working arrangement of home-based and onsite office work
  

Education and Experience

• Diploma or degree in Business Administration, Marketing, Sales and/or Events Management equivalent

• A minimum 2 years of experience in sales, marketing and/or events

• Experience managing multiple projects of all sizes

• Must be proficient in Microsoft Office (PowerPoint, Excel & Word)

The total cash range for this position in Vancouver is $65,500.00 to $92,000.00. Employees in this role have the potential to increase their pay up to $105,000.00, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role.

Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual’s knowledge, skills, and experience. Pay ranges may be modified in the future.

Expedia Group is proud to offer a wide range of benefits to support employees and their families, including medical/dental/vision, paid time off, and an Employee Assistance Program. To fuel each employee’s passion for travel, we offer a wellness & travel reimbursement, travel discounts, and an International Airlines Travel Agent (IATAN) membership. View our full list of benefits.

Accommodation requests

If you need assistance with any part of the application or recruiting process due to a disability, or other physical or mental health conditions, please reach out to our Recruiting Accommodations Team through the Accommodation Request.

We are proud to be named as a Best Place to Work on Glassdoor in 2024 and be recognized for award-winning culture by organizations like Forbes, TIME, Disability:IN, and others.

Expedia Group's family of brands includes: Brand Expedia®, Hotels.com®, Expedia® Partner Solutions, Vrbo®, trivago®, Orbitz®, Travelocity®, Hotwire®, Wotif®, ebookers®, CheapTickets®, Expedia Group™ Media Solutions, Expedia Local Expert®, CarRentals.com™, and Expedia Cruises™. © 2024 Expedia, Inc. All rights reserved. Trademarks and logos are the property of their respective owners. CST: 2029030-50

Employment opportunities and job offers at Expedia Group will always come from Expedia Group’s Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you’re confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals with whom we have not made prior contact. Our email domain is @expediagroup.com. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs.

Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.